Writing Effective E-Mail: Top 10 Tips

This site is a student-friendly overview of work-related email etiquette tips. This student resource gives explanations, samples, and non samples of the top 10 email etiquette tips. Students are given a chance to practice online by completing the comment box at the end of the document. References and further reading links are also provided. This site was originally created in 2000 and last updated March 2011

Standards & Objectives

Academic standards
CCSS.ELA-Literacy.L.9-10.1
Demonstrate command of the conventions of standard English grammar and usage when writing or speaking.
CCSS.ELA-Literacy.L.9-10.2
Demonstrate command of the conventions of standard English capitalization, punctuation, and spelling when writing.
CCSS.ELA-Literacy.L.9-10.3
Apply knowledge of language to understand how language functions in different contexts, to make effective choices for meaning or style, and to...
CCSS.ELA-Literacy.L.9-10.4
Determine or clarify the meaning of unknown and multiple-meaning words and phrases based on grades 9-10 reading and content, choosing flexibly from...
CCSS.ELA-Literacy.L.9-10.5
Demonstrate understanding of figurative language, word relationships, and nuances in word meanings.
CCSS.ELA-Literacy.L.9-10.6
Acquire and use accurately general academic and domain-specific words and phrases, sufficient for reading, writing, speaking, and listening at the...
CCSS.ELA-Literacy.RI.9-10.4
Determine the meaning of words and phrases as they are used in a text, including figurative, connotative, and technical meanings; analyze the...
CCSS.ELA-Literacy.RL.9-10.4
Determine the meaning of words and phrases as they are used in the text, including figurative and connotative meanings; analyze the cumulative...
CCSS.ELA-Literacy.W.9-10.1
Write arguments to support claims in an analysis of substantive topics or texts, using valid reasoning and relevant and sufficient evidence.
CCSS.ELA-Literacy.W.9-10.10
Write routinely over extended time frames (time for research, reflection, and revision) and shorter time frames (a single sitting or a day or two)...
CCSS.ELA-Literacy.W.9-10.2
Write informative/explanatory texts to examine and convey complex ideas, concepts, and information clearly and accurately through the effective...
CCSS.ELA-Literacy.W.9-10.3
Write narratives to develop real or imagined experiences or events using effective technique, well-chosen details, and well-structured event sequences.
CCSS.ELA-Literacy.W.9-10.4
Produce clear and coherent writing in which the development, organization, and style are appropriate to task, purpose, and audience....
CCSS.ELA-Literacy.W.9-10.5
Develop and strengthen writing as needed by planning, revising, editing, rewriting, or trying a new approach, focusing on addressing what is most...
CCSS.Math.Content.4.NF.A.1
Explain why a fraction a/b is equivalent to a fraction (n x a)/(n x b) by using visual fraction models, with attention to how the number and size...
CCSS.Math.Content.4.NF.A.2
Compare two fractions with different numerators and different denominators, e.g., by creating common denominators or numerators, or by comparing to...
CCSS.Math.Content.4.NF.C.5
Express a fraction with denominator 10 as an equivalent fraction with denominator 100, and use this technique to add two fractions with respective...
CCSS.Math.Content.4.NF.C.6
Use decimal notation for fractions with denominators 10 or 100. For example, rewrite 0.62 as 62/100; describe a length as 0.62 meters; locate 0.62...
CLE 3001.1.1
Demonstrate control of Standard English through grammar usage and mechanics (punctuation, capitalization, and spelling).
CLE 3001.1.2
Employ a variety of strategies and resources to determine the definition, pronunciation, etymology, spelling, and usage of words and phrases.
CLE 3001.1.3
Understand and use a variety of sentence structures.
CLE 3001.3.1
Write in a variety of modes for different audiences and purposes.
CLE 3001.3.3
Organize ideas into an essay with a thesis statement in the introduction, well constructed paragraphs, a conclusion, and transition sentences that connect...
CLE 3001.3.4
Revise documents to develop or support ideas clearly, address potential objections, ensure effective transitions between paragraphs, and correct errors in lo
CLE 3001.5.3
Evaluate an argument, considering false premises, logical fallacies, and the quality of evidence presented.
CLE 3001.8.5
Know and use appropriate literary terms to derive meaning from various literary genres.
GLE 0406.2.4
Understand and use the connections between fractions and decimals.
GLE 0406.2.5
Add and subtract fractions with like and unlike denominators.
SPI 0406.2.5
Generate equivalent forms of common fractions and decimals and use them to compare size.
SPI 0406.2.6
Use the symbols and = to compare common fractions and decimals in both increasing and decreasing order.
SPI 0506.2.7
Recognize equivalent representations for the same number.
SPI 3001.1.1
Demonstrate an understanding of the eight parts of speech, including their troublesome aspects, such as how to form the past and past participle of irregular but...
SPI 3001.1.12
Use context clues and/or knowledge of roots, affixes, and cognates to determine the meaning of unfamiliar words.
SPI 3001.1.13
Select the appropriate word among frequently confused words (i.e., to/too/two, their/there/theyre, it/its, you/youre, whose/whos, which/that/who, accept/except,...
SPI 3001.1.15
Use a sample reference source to determine aspects of a given word (e.g., spelling, part of speech, definition, cognates, etymology, synonyms).
SPI 3001.3.10
Identify the targeted audience for a selected passage.
SPI 3001.3.14
Select the most precise word to provide clarity appropriate to audience and purpose.
SPI 3001.3.3
Choose the transitional device that appropriately connects sentences or paragraphs within a writing sample.
SPI 3001.3.4
Select a vivid word (e.g., adjective, adverb, verb) to strengthen a written description.
SPI 3001.8.13
Locate words or phrases in a passage that provide historical or cultural cues.
TSS.ELA.9-10.L.CSE.1
Demonstrate command of the conventions of standard English grammar and usage when writing or speaking; use effective parallel structure and various types...
TSS.ELA.9-10.L.CSE.2
Demonstrate command of the conventions of standard English capitalization, punctuation, and spelling when writing; when reading and writing, explain the...
TSS.ELA.9-10.L.KL.3
Apply knowledge of language to understand how language functions in different contexts, to make effective choices for meaning or style, and to comprehend ...
TSS.ELA.9-10.L.VAU.4
Determine or clarify the meaning of unknown and multiple-meaning words and phrases based on 9th -10th grade-level text by choosing flexibly from a range...
TSS.ELA.9-10.L.VAU.5
Demonstrate understanding of figurative language, word relationships, and nuances in word meanings in grades 9-10 reading and content; interpret figures...
TSS.ELA.9-10.L.VAU.6
Acquire and accurately use general academic and domain-specific words and phrases sufficient for reading, writing, speaking, and listening at the...
TSS.ELA.9-10.RI.CS.4
Determine the meaning of words and phrases as they are used in a text, including figurative, connotative, and technical meanings; analyze the cumulative...
TSS.ELA.9-10.RL.CS.4
Determine the meaning of words and phrases as they are used in a text, including figurative and connotative meanings; analyze the cumulative impact of...
TSS.ELA.9-10.W.PDW.4
Produce clear and coherent writing in which the development, organization, and style are appropriate to task, purpose, and audience.
TSS.ELA.9-10.W.PDW.5
Develop and strengthen writing as needed by planning, revising, editing, rewriting, or trying a new approach, focusing on addressing what is most...
TSS.ELA.9-10.W.RW.10
Write routinely over extended time frames and shorter time frames for a range of tasks, purposes, and audiences.
TSS.ELA.9-10.W.TTP.1
Write arguments to support claims in an analysis of substantive topics or texts, using valid reasoning supported by relevant and sufficient evidence.
TSS.ELA.9-10.W.TTP.2
Write informative/explanatory texts to analyze and convey complex ideas, concepts, and information clearly and accurately through the effective selection...
TSS.ELA.9-10.W.TTP.3
Write narrative fiction or literary nonfiction to convey experiences and/or events using effective techniques, well-chosen details, and well-structured...
TSS.Math.4.NF.A.1
Explain why a fraction a/b is equivalent to a fraction (axn)/(bxn) or (a/n)/(b/n) by using visual fraction models, with attention to how the number and size...
TSS.Math.4.NF.A.2
Compare two fractions with different numerators and different denominators by creating common denominators or common numerators or by comparing to a...
TSS.Math.4.NF.C.5
Express a fraction with denominator 10 as an equivalent fraction with denominator 100, and use this technique to add two fractions with respective...
TSS.Math.4.NF.C.6
Read and write decimal notation for fractions with denominators 10 or 100. Locate these decimals on a number line.
 
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Lesson Variations

Blooms taxonomy level: 
Applying

References

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